{"kind":"expression","expression":{"expr_id":"1983","doc_id":"1983","label":"Freedom of Information (General) (Amendment) Regulations, 2020 (SL 152 of 2020)","is_as_enacted":"f","commenced_on":null,"superseded_on":null,"valid_from":null,"valid_to":null,"is_current":"t","incorporating":null,"akn_expr_iri":"\/akn\/ky\/act\/amending\/2020\/152\/eng@2020-01-01","akn_envelope":"{\"_canary\": {\"iri\": {\"work\": \"\/akn\/ky\/act\/amending\/2020\/152\", \"expression\": \"\/akn\/ky\/act\/amending\/2020\/152\/eng@2020-01-01\", \"manifestation\": \"\/akn\/ky\/act\/amending\/2020\/152\/eng@2020-01-01.pdf\"}, \"pdf\": {\"md5\": \"63381d4cb662be714c64f2982a6ec198\", \"path\": \"\/Users\/q\/kyleg-data\/working\/AMENDING\/2020\/2020-0152\/2020-0152.pdf\", \"pages\": 12, \"filename\": \"2020-0152.pdf\"}, \"errors\": [], \"extraction\": {\"model\": null, \"stats\": {\"word_count\": 2606, \"paragraph_count\": 19, \"text_char_count\": 17335}, \"usage\": null, \"method\": \"pymupdf-text\", \"version\": \"kyleg-akn-1.0\", \"extracted_at\": \"2026-06-22\"}, \"classification\": \"text_layer\", \"validation_flags\": [], \"docai_processor_id\": null}, \"akomaNtoso\": {\"act\": {\"body\": [{\"eId\": \"sec_n1\", \"num\": null, \"text\": \"Freedom of Information Act (2020 Revision) FREEDOM OF INFORMATION (GENERAL) (AMENDMENT) REGULATIONS, 2020 (SL 152 of 2020) SL 152 of 2020 PUBLISHING DETAILS Freedom of Information (General) (Amendment) Regulations, 2020 Arrangement of Regulations SL 152 of 2020 Freedom of Information Act (2020 Revision) FREEDOM OF INFORMATION (GENERAL) (AMENDMENT) REGULATIONS, 2020 (SL 152 of 2020) Arrangement of Regulations Regulation 1.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_2\", \"num\": \"2.\", \"text\": \"Amendment of regulation 2 of the Freedom of Information (General) Regulations, 2008 - 3. 4. 5. 6. 7.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_8\", \"num\": \"8.\", \"text\": \"Repeal and substitution of regulation 12 - notification of decisions to grant access and 9. 10. 11. 12. 13.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_14\", \"num\": \"14.\", \"text\": \"Repeal and substitution of Schedule 1 - particulars to be set out in the form of application 15.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_16\", \"num\": \"16.\", \"text\": \"Repeal of Schedule 4 - particulars to be set out in the form of application for amendment Freedom of Information (General) (Amendment) Regulations, 2020 Regulation 1 SL 152 of 2020 Freedom of Information Act (2020 Revision) FREEDOM OF INFORMATION (GENERAL) (AMENDMENT) REGULATIONS, 2020 (SL 152 of 2020) In exercise of the powers conferred by section 57 of the Freedom of Information Act (2020 Revision), the Cabinet makes the following Regulations \u2014\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_1\", \"num\": \"1.\", \"text\": \"Citation 1. These Regulations may be cited as the Freedom of Information (General) (Amendment) Regulations, 2020. 2. Amendment of regulation 2 of the Freedom of Information (General) Regulations, 2008 - definitions 2. The Freedom of Information (General) Regulations, 2008, in these Regulations referred to as the \u201cprincipal Regulations\u201d, are amended in regulation 2 as follows \u2014 (a) by deleting the definition of the words \u201cchief officer\u201d and substituting the following definition \u2014 \u201c \u201cchief officer\u201d has the meaning given by the Public Service Management Act (2018 Revision);\u201d; (b) by inserting in the appropriate alphabetical sequence, the following definition \u2014 \u201c \u201cconsent\u201d means any freely given, specific, informed and unambiguous indication of a person\u2019s wishes by which a person, by Regulation 3 Freedom of Information (General) (Amendment) Regulations, 2020 SL 152 of 2020 a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to that person;\u201d; (c) by deleting the definition of the words \u201cinformation manager\u201d and substituting the following definition \u2014 \u201c \u201cinformation manager\u201d means any person appointed under section 49 of the Act and includes any person who has the power to carry out any of the functions of an information manager as prescribed in these Regulations;\u201d; and (d) by deleting the definition of the words \u201cpersonal information\u201d and substituting the following definition \u2014 \u201c \u201cpersonal information\u201d means information (including information forming part of a database) or an opinion, whether true or not, about an individual, whether living or dead, whose identity is apparent, or can reasonably be ascertained, from the information or opinion, and includes the particulars set out in Schedule 1; and\u201d.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_3\", \"num\": \"3.\", \"text\": \"Repeal of regulation 3 - applying for access 3. The principal Regulations are amended by repealing regulation 3.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_4\", \"num\": \"4.\", \"text\": \"Repeal and substitution of regulation 4 - applications by third parties 4. The principal Regulations are amended by repealing regulation 4 and substituting the following regulation \u2014 \u201cApplications by third parties 4. (1) No application for access to a record may be made on behalf of a third party unless the record applied for relates to personal information, in which case regulation 13(2) applies. (2) Where an application referred to in paragraph (1) is made on behalf of a third party, the information manager dealing with the application shall treat the person making the application as the applicant.\u201d.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_5\", \"num\": \"5.\", \"text\": \"Repeal and substitution of regulation 5 - provision of access 5. The principal Regulations are amended by repealing regulation 5 and substituting the following regulation \u2014 \u201cProvision of access 5. (1) Subject to paragraph (2), where a public authority grants access to a record under section 14 of the Act, that record shall be provided to the applicant as soon as practicable. Freedom of Information (General) (Amendment) Regulations, 2020 Regulation 6. SL 152 of 2020 (2) Where a fee is payable for granting access to a record, the record shall be provided to the applicant within fourteen calendar days from the date the fee is received by the public authority.\u201d.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_6\", \"num\": \"6.\", \"text\": \"Amendment of regulation 7 - receipt and acknowledgement of requests 6. The principal Regulations are amended in regulation 7(3) by deleting the words \u201ca letter of acknowledgement\u201d and substituting the words \u201ca written acknowledgement\u201d.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_7\", \"num\": \"7.\", \"text\": \"Repeal and substitution of regulation 11 - notice to third parties 7. The principal Regulations are amended by repealing regulation 11 and substituting the following regulation \u2014 \u201cNotice to third parties\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_11\", \"num\": \"11.\", \"text\": \"(1) Where an information manager intends to grant access to a record which the information manager believes contains third party personal information relating to a living individual, the information manager shall, within fourteen calendar days of receipt of the application, send the third party written notice of the application for access. (2) A notice under paragraph (1) shall \u2014 (a) state that a request has been made by an applicant (without naming the applicant) for access to a record containing personal information about the third party; (b) describe the contents of the request, the record concerned and the nature of the personal information; (c) afford the third party an opportunity to consent in writing to the disclosure of that third party\u2019s personal information or make written representations to the public authority explaining why the information should not be disclosed; (d) state that the third party should respond within twenty-eight calendar days from the date of the notice (and the notice shall be dispatched on the date of the notice); and (e) state that a decision will be made by the public authority whether or not to grant access to the third party\u2019s personal information in accordance with the Act and these Regulations. (3) If the third party does not respond to a notice under paragraph (1) within the time specified in paragraph (2)(d), or the information manager is not satisfied that the notice has reached the third party, the information manager shall make such further attempts as are practical to contact the third party, either by telephone, fax, email, or other feasible means of communication. Regulation 8 Freedom of Information (General) (Amendment) Regulations, 2020 SL 152 of 2020 (4) If no access is intended to be given to a record that contains third party personal information relating to a living individual, no notice shall be given to a third party under this regulation.\u201d. 8. Repeal and substitution of regulation 12 - notification of decisions to grant access and right of appeal 8. The principal Regulations are amended by repealing regulation 12 and substituting the following regulation \u2014 \u201cNotification of decisions to grant access and right of appeal\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_12\", \"num\": \"12.\", \"text\": \"(1) On reaching a decision to grant access or partial access to third party personal information, the information manager shall, as soon as reasonably practicable, send separate written notification of that decision to the applicant and to the third party. (2) A notice under paragraph (1) shall state \u2014 (a) the decision taken by the public authority in relation to the request; (b) the options available to the applicant under sections 33 and 42 of the Act; and (c) if the third party has not consented in writing to the disclosure, that \u2014 (i) the third party has a right of appeal under paragraph (3); (ii) access to the record will be given unless the third party appeals the decision to the Ombudsman under paragraph (3); (iii) if the third party intends to appeal the decision of the Ombudsman, that the third party must notify the public authority of the third party\u2019s intention to do so; (iv) the record will be withheld from the applicant until the third party\u2019s time for appeal to the Ombudsman has expired; and (v) if the third party appeals to the Ombudsman, the decision of the Ombudsman will replace the public authority\u2019s decision. (3) Where the third party is dissatisfied with the decision, or any part of the decision, under paragraph (1), the third party may appeal to the Ombudsman within thirty calendar days from the date of receipt of the notice of the decision. Freedom of Information (General) (Amendment) Regulations, 2020 Regulation 9 SL 152 of 2020 (4) If the third party appeals within the period specified in paragraph (3), the public authority shall not provide access to the record and shall await the decision of the Ombudsman. (5) If there is no appeal within the period specified in paragraph (3), the record may be released to the applicant on the first day following that period.\u201d.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_9\", \"num\": \"9.\", \"text\": \"Amendment of regulation 13 - application for access: personal information 9. The principal Regulations are amended in regulation 13(2) as follows \u2014 (a) in subparagraph (b), by inserting after the semi-colon, the word \u201cor\u201d; (b) in subparagraph (c), by deleting the words \u201cletters of administration; or\u201d and substituting the words \u201cletters of administration.\u201d; and (c) by repealing subparagraph (d).\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_10\", \"num\": \"10.\", \"text\": \"Repeal of Part III - amendment and annotation 10. The principal Regulations are amended by repealing Part III. 11. Repeal and substitution of regulation 20 - internal review 11. The principal Regulations are amended by repealing regulation 20 and substituting the following regulation \u2014 \u201cInternal review\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_20\", \"num\": \"20.\", \"text\": \"(1) Subject to sections 33 and 34 of the Act and this regulation, the power to conduct an internal review may be delegated to a person of equal or superior rank to the person who made the initial decision. (2) Where a chief officer or Minister made the initial decision \u2014 (a) no internal review shall be conducted; and (b) any appeal against the initial decision shall be made to the Ombudsman.\u201d. 12. Repeal and substitution of regulation 24 - duty to keep register of applications 12. The principal Regulations are amended by repealing regulation 24 and substituting the following regulation \u2014 \u201cDuty to keep register of applications\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_24\", \"num\": \"24.\", \"text\": \"(1) The information manager shall, in the monitoring and tracking computer system used by Government, keep a register of applications in electronic form. (2) The register of applications referred to in paragraph (1) shall include \u2014 Regulation 14 Freedom of Information (General) (Amendment) Regulations, 2020 SL 152 of 2020 (a) an application number; (b) the name of the applicant; (c) the date of the application; (d) a summary of the applicant\u2019s request; (e) the decision made in relation to the applicant\u2019s request, including the specific section or sections of the Act relied upon where the request was not granted in full; (f) the date the response was sent to the applicant; (g) whether an internal review was requested by the applicant and the outcome of that review; and (h) whether an appeal was made to the Ombudsman by the applicant and the outcome of that appeal.\u201d.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_13\", \"num\": \"13.\", \"text\": \"Repeal and substitution of regulation 25 - list of public authorities 13. The principal Regulations are amended in regulation 25 by deleting the words \u201cpublish in the Gazette and publicise in such other manner as it may think fit,\u201d and substituting the words \u201ccause to be published in the Gazette, on the Government\u2019s website or in such other manner and with such frequency as it may think fit\u201d. 14. Repeal and substitution of Schedule 1 - particulars to be set out in the form of application for access 14. The principal Regulations are amended by repealing Schedule 1 and substituting the following Schedule \u2014 \u201cSCHEDULE 1 (regulation 2) Scope of \u201cpersonal information\u201d 1. The scope of \u201cpersonal information\u201d, as defined in regulation 2, includes \u2014 (a) the individual\u2019s name, home address and home telephone number; (b) the individual\u2019s race, national or ethnic origin, colour, and religious or political beliefs or associations; (c) the individual\u2019s age, sex, marital status, family status and sexual orientation; (d) an identifying number, symbol or other particular assigned to the individual; Freedom of Information (General) (Amendment) Regulations, 2020 Regulation 14 SL 152 of 2020 (e) the individual\u2019s fingerprints, other biometric information, bloodtype, genetic information and inheritable characteristics; (f) information about the individual\u2019s health and health care history, including information about a physical or mental disability; (g) information about the individual\u2019s educational background; (h) information about the individual\u2019s financial records; (i) information about the individual\u2019s employment history; (j) information about an individual gathered in the course of assessments related to the individual\u2019s skills, aptitudes and capabilities, including psychometric testing conducted for employment purposes; (k) information about the individual\u2019s criminal history, including criminal records where a pardon has been given; (l) another person\u2019s expression of opinion about the individual; and (m) the individual\u2019s personal views or opinions, except if those views or opinions are about someone else. 2. The scope of \u201cpersonal information\u201d, as defined in regulation 2, does not include \u2014 (a) where the individual occupies or has occupied a position in a public authority  \u2014 (i) the name and official contact details of the individual; (ii) information relating to the position, or its functions; (iii) the general terms upon, and subject to which, the individual would occupy that position; or (iv) anything written or recorded in any form by the individual, in the course of and for the purpose of, the performance of the functions of the position; and (b) where the individual is or was providing a service for a public authority under a contract for services \u2014 (i) the name of the individual; (ii) information relating to the service, or the terms of the contract; (iii) anything written or recorded in any form by the individual, in the course of and for the purposes of, the provision of the service; or (iv) the views or opinions of the individual in relation to a public authority, the staff of a public authority, the Regulation 15. Freedom of Information (General) (Amendment) Regulations, 2020 SL 152 of 2020 business or the performance of the functions of a public authority.\u201d.\", \"element\": \"section\", \"heading\": null}, {\"eId\": \"sec_15\", \"num\": \"15.\", \"text\": \"Amendment of Schedule 2 - form of letter of acknowledgement 15. The principal Regulations are amended in Schedule 2, in the Schedule heading, by deleting the words \u201cLETTER OF\u201d. 16. Repeal of Schedule 4 - particulars to be set out in the form of application for amendment or annotation of a personal record 16. The principal Regulations are amended by repealing Schedule 4. Made in Cabinet the 24th day of November, 2020. Kim Bullings Clerk of the Cabinet These Regulations were affirmed by the Parliament on the 16th day of December, 2020, by Government Motion No. 1 of  2020\/2021 in accordance with section 57 of the Freedom of Information Act (2020 Revision). Zena Merren-Chin Clerk of the Parliament\", \"element\": \"section\", \"heading\": null}], \"meta\": {\"notes\": null, \"workflow\": null, \"lifecycle\": {\"source\": \"#cilegis\", \"eventRef\": [{\"eId\": \"e_commence_2020_01_01\", \"date\": \"2020-01-01\", \"type\": \"generation\", \"source\": \"#cilegis\"}]}, \"references\": {\"source\": \"#canary\", \"TLCRole\": [], \"TLCEvent\": [{\"eId\": \"ev_commencement\", \"href\": \"\/akn\/ontology\/canary\/event\/commencement\", \"showAs\": \"commencement\"}], \"TLCPerson\": [], \"TLCConcept\": [{\"eId\": \"inForce\", \"href\": \"\/akn\/ontology\/canary\/concept\/temporal\/in-force\", \"showAs\": \"in force\"}], \"TLCProcess\": [], \"TLCLocation\": [], \"TLCOrganization\": [{\"eId\": \"cilegis\", \"href\": \"\/akn\/ontology\/canary\/organization\/editor\/cilegis\", \"showAs\": \"Cayman Islands legislation mirror (kyleg)\"}]}, \"temporalData\": {\"source\": \"#cilegis\", \"temporalGroup\": [{\"eId\": \"tg_inforce_2020_01_01\", \"timeInterval\": [{\"end\": null, \"start\": \"#e_commence_2020_01_01\", \"duration\": null, \"refersTo\": \"#inForce\"}]}]}, \"classification\": null, \"identification\": {\"source\": \"#cilegis\", \"FRBRWork\": {\"FRBRuri\": \"\/akn\/ky\/act\/amending\/2020\/152\", \"FRBRdate\": [{\"date\": \"2020-01-01\", \"name\": \"generation\"}], \"FRBRthis\": \"\/akn\/ky\/act\/amending\/2020\/152\/!main\", \"FRBRalias\": [{\"name\": \"cmsId\", \"value\": \"2020-0152\"}], \"FRBRauthor\": [{\"as\": \"#editor\", \"href\": \"\/akn\/ontology\/canary\/organization\/editor\/cilegis\"}], \"FRBRnumber\": \"152 of 2020\", \"FRBRcountry\": \"ky\", \"FRBRsubtype\": \"amending\"}, \"FRBRExpression\": {\"FRBRuri\": \"\/akn\/ky\/act\/amending\/2020\/152\/eng@2020-01-01\", \"FRBRdate\": [{\"date\": \"2020-01-01\", \"name\": \"generation\"}], \"FRBRthis\": \"\/akn\/ky\/act\/amending\/2020\/152\/eng@2020-01-01\/!main\", \"FRBRauthor\": [{\"as\": \"#editor\", \"href\": \"\/akn\/ontology\/canary\/organization\/editor\/cilegis\"}], \"FRBRlanguage\": \"eng\"}, \"FRBRManifestation\": {\"FRBRuri\": \"\/akn\/ky\/act\/amending\/2020\/152\/eng@2020-01-01.xml\", \"FRBRdate\": [{\"date\": \"2026-06-22\", \"name\": \"generation\"}], \"FRBRthis\": \"\/akn\/ky\/act\/amending\/2020\/152\/eng@2020-01-01.xml\", \"FRBRauthor\": [{\"as\": \"#editor\", \"href\": \"\/akn\/ontology\/canary\/organization\/editor\/cilegis\"}], \"FRBRformat\": \"application\/xml\"}}}, \"name\": \"act\", \"header\": {\"title\": \"Freedom of Information (General) (Amendment) Regulations, 2020 (SL 152 of 2020)\", \"actNumber\": \"152 of 2020\", \"longTitle\": null}}, \"doc\": null, \"bill\": null, \"judgment\": null}}","akn_full_text":"CAYMAN ISLANDS\n\nFreedom of Information Act\n(2020 Revision)\nFREEDOM OF INFORMATION (GENERAL)\n(AMENDMENT) REGULATIONS, 2020\n(SL 152 of 2020)\n\u2000Supplement No. 1 published with Legislation Gazette No. 97 dated 30th December, 2020.\n\nPage 2\nSL 152 of 2020\n\nPUBLISHING DETAILS\n\nFreedom of Information (General) (Amendment) Regulations, 2020\nArrangement of Regulations\n\nSL 152 of 2020\nPage 3\n\nCAYMAN ISLANDS\n\nFreedom of Information Act\n(2020 Revision)\nFREEDOM OF INFORMATION (GENERAL)\n(AMENDMENT) REGULATIONS, 2020\n(SL 152 of 2020)\nArrangement of Regulations\nRegulation\nPage\n1.\nCitation ......................................................................................................................................5\n2.\nAmendment of regulation 2 of the Freedom of Information (General) Regulations, 2008 -\ndefinitions ..................................................................................................................................5\n3.\nRepeal of regulation 3 - applying for access...............................................................................6\n4.\nRepeal and substitution of regulation 4 - applications by third parties ........................................6\n5.\nRepeal and substitution of regulation 5 - provision of access .....................................................6\n6.\nAmendment of regulation 7 - receipt and acknowledgement of requests ....................................7\n7.\nRepeal and substitution of regulation 11 - notice to third parties ................................................7\n8.\nRepeal and substitution of regulation 12 - notification of decisions to grant access and\nright of appeal ............................................................................................................................8\n9.\nAmendment of regulation 13 - application for access: personal information ...............................9\n10.\nRepeal of Part III - amendment and annotation ..........................................................................9\n11.\nRepeal and substitution of regulation 20 - internal review ..........................................................9\n12.\nRepeal and substitution of regulation 24 - duty to keep register of applications ..........................9\n13.\nRepeal and substitution of regulation 25 - list of public authorities............................................ 10\n14.\nRepeal and substitution of Schedule 1 - particulars to be set out in the form of application\nfor access ................................................................................................................................ 10\n15.\nAmendment of Schedule 2 - form of letter of acknowledgement ............................................... 12\n16.\nRepeal of Schedule 4 - particulars to be set out in the form of application for amendment\nor annotation of a personal record ........................................................................................... 12\n\nFreedom of Information (General) (Amendment) Regulations, 2020\nRegulation 1\n\nSL 152 of 2020\nPage 5\n\nCAYMAN ISLANDS\n\nFreedom of Information Act\n(2020 Revision)\nFREEDOM OF INFORMATION (GENERAL)\n(AMENDMENT) REGULATIONS, 2020\n(SL 152 of 2020)\nIn exercise of the powers conferred by section 57 of the Freedom of Information Act (2020\nRevision), the Cabinet makes the following Regulations \u2014\n1.\nCitation\n1.\nThese Regulations may be cited as the Freedom of Information (General)\n(Amendment) Regulations, 2020.\n2.\nAmendment of regulation 2 of the Freedom of Information (General)\nRegulations, 2008 - definitions\n2.\nThe Freedom of Information (General) Regulations, 2008, in these Regulations\nreferred to as the \u201cprincipal Regulations\u201d, are amended in regulation 2 as follows \u2014\n(a)\nby deleting the definition of the words \u201cchief officer\u201d and substituting the\nfollowing definition \u2014\n\u201c \u201cchief officer\u201d has the meaning given by the Public Service\nManagement Act (2018 Revision);\u201d;\n(b) by inserting in the appropriate alphabetical sequence, the following\ndefinition \u2014\n\u201c \u201cconsent\u201d means any freely given, specific, informed and\nunambiguous indication of a person\u2019s wishes by which a person, by\n\nRegulation 3\nFreedom of Information (General) (Amendment) Regulations, 2020\n\nPage 6\nSL 152 of 2020\n\na statement or by a clear affirmative action, signifies agreement to\nthe processing of personal data relating to that person;\u201d;\n(c)\nby deleting the definition of the words \u201cinformation manager\u201d and\nsubstituting the following definition \u2014\n\u201c \u201cinformation manager\u201d means any person appointed under\nsection 49 of the Act and includes any person who has the power to\ncarry out any of the functions of an information manager as\nprescribed in these Regulations;\u201d; and\n(d) by deleting the definition of the words \u201cpersonal information\u201d and\nsubstituting the following definition \u2014\n\u201c\n\u201cpersonal\ninformation\u201d\nmeans\ninformation\n(including\ninformation forming part of a database) or an opinion, whether true\nor not, about an individual, whether living or dead, whose identity is\napparent, or can reasonably be ascertained, from the information or\nopinion, and includes the particulars set out in Schedule 1; and\u201d.\n3.\nRepeal of regulation 3 - applying for access\n3.\nThe principal Regulations are amended by repealing regulation 3.\n4.\nRepeal and substitution of regulation 4 - applications by third parties\n4.\nThe principal Regulations are amended by repealing regulation 4 and substituting the\nfollowing regulation \u2014\n\n\u201cApplications by third parties\n4.\n(1) No application for access to a record may be made on behalf of a\nthird party unless the record applied for relates to personal\ninformation, in which case regulation 13(2) applies.\n(2) Where an application referred to in paragraph (1) is made on behalf\nof a third party, the information manager dealing with the application\nshall treat the person making the application as the applicant.\u201d.\n5.\nRepeal and substitution of regulation 5 - provision of access\n5.\nThe principal Regulations are amended by repealing regulation 5 and substituting the\nfollowing regulation \u2014\n\n\u201cProvision of access\n5.\n(1) Subject to paragraph (2), where a public authority grants access to a\nrecord under section 14 of the Act, that record shall be provided to\nthe applicant as soon as practicable.\n\nFreedom of Information (General) (Amendment) Regulations, 2020\nRegulation 6.\n\nSL 152 of 2020\nPage 7\n\n(2) Where a fee is payable for granting access to a record, the record shall\nbe provided to the applicant within fourteen calendar days from the\ndate the fee is received by the public authority.\u201d.\n6.\nAmendment of regulation 7 - receipt and acknowledgement of requests\n6.\nThe principal Regulations are amended in regulation 7(3) by deleting the words \u201ca\nletter of acknowledgement\u201d and substituting the words \u201ca written acknowledgement\u201d.\n7.\nRepeal and substitution of regulation 11 - notice to third parties\n7.\nThe principal Regulations are amended by repealing regulation 11 and substituting\nthe following regulation \u2014\n\n\u201cNotice to third parties\n11. (1) Where an information manager intends to grant access to a record\nwhich the information manager believes contains third party personal\ninformation relating to a living individual, the information manager\nshall, within fourteen calendar days of receipt of the application, send\nthe third party written notice of the application for access.\n(2) A notice under paragraph (1) shall \u2014\n(a)\nstate that a request has been made by an applicant (without\nnaming the applicant) for access to a record containing personal\ninformation about the third party;\n(b) describe the contents of the request, the record concerned and\nthe nature of the personal information;\n(c)\nafford the third party an opportunity to consent in writing to the\ndisclosure of that third party\u2019s personal information or make\nwritten representations to the public authority explaining why\nthe information should not be disclosed;\n(d) state that the third party should respond within twenty-eight\ncalendar days from the date of the notice (and the notice shall\nbe dispatched on the date of the notice); and\n(e)\nstate that a decision will be made by the public authority\nwhether or not to grant access to the third party\u2019s personal\ninformation in accordance with the Act and these Regulations.\n(3) If the third party does not respond to a notice under paragraph (1)\nwithin the time specified in paragraph (2)(d), or the information\nmanager is not satisfied that the notice has reached the third party,\nthe information manager shall make such further attempts as are\npractical to contact the third party, either by telephone, fax, email, or\nother feasible means of communication.\n\nRegulation 8\nFreedom of Information (General) (Amendment) Regulations, 2020\n\nPage 8\nSL 152 of 2020\n\n(4) If no access is intended to be given to a record that contains third\nparty personal information relating to a living individual, no notice\nshall be given to a third party under this regulation.\u201d.\n8.\nRepeal and substitution of regulation 12 - notification of decisions to grant\naccess and right of appeal\n8.\nThe principal Regulations are amended by repealing regulation 12 and substituting\nthe following regulation \u2014\n\n\u201cNotification of decisions to grant access and right of appeal\n12. (1) On reaching a decision to grant access or partial access to third party\npersonal information, the information manager shall, as soon as\nreasonably practicable, send separate written notification of that\ndecision to the applicant and to the third party.\n(2) A notice under paragraph (1) shall state \u2014\n(a)\nthe decision taken by the public authority in relation to the\nrequest;\n(b) the options available to the applicant under sections 33 and 42\nof the Act; and\n(c)\nif the third party has not consented in writing to the disclosure,\nthat \u2014\n(i)\nthe third party has a right of appeal under paragraph (3);\n(ii) access to the record will be given unless the third party\nappeals the decision to the Ombudsman under paragraph\n(3);\n(iii) if the third party intends to appeal the decision of the\nOmbudsman, that the third party must notify the public\nauthority of the third party\u2019s intention to do so;\n(iv) the record will be withheld from the applicant until the\nthird party\u2019s time for appeal to the Ombudsman has\nexpired; and\n(v) if the third party appeals to the Ombudsman, the decision\nof the Ombudsman will replace the public authority\u2019s\ndecision.\n(3) Where the third party is dissatisfied with the decision, or any part of\nthe decision, under paragraph (1), the third party may appeal to the\nOmbudsman within thirty calendar days from the date of receipt of\nthe notice of the decision.\n\nFreedom of Information (General) (Amendment) Regulations, 2020\nRegulation 9\n\nSL 152 of 2020\nPage 9\n\n(4) If the third party appeals within the period specified in paragraph (3),\nthe public authority shall not provide access to the record and shall\nawait the decision of the Ombudsman.\n(5) If there is no appeal within the period specified in paragraph (3), the\nrecord may be released to the applicant on the first day following that\nperiod.\u201d.\n9.\nAmendment of regulation 13 - application for access: personal information\n9.\nThe principal Regulations are amended in regulation 13(2) as follows \u2014\n(a)\nin subparagraph (b), by inserting after the semi-colon, the word \u201cor\u201d;\n(b) in subparagraph (c), by deleting the words \u201cletters of administration; or\u201d\nand substituting the words \u201cletters of administration.\u201d; and\n(c)\nby repealing subparagraph (d).\n10.\nRepeal of Part III - amendment and annotation\n10. The principal Regulations are amended by repealing Part III.\n11.\nRepeal and substitution of regulation 20 - internal review\n11. The principal Regulations are amended by repealing regulation 20 and substituting\nthe following regulation \u2014\n\n\u201cInternal review\n20. (1) Subject to sections 33 and 34 of the Act and this regulation, the power\nto conduct an internal review may be delegated to a person of equal\nor superior rank to the person who made the initial decision.\n(2) Where a chief officer or Minister made the initial decision \u2014\n(a)\nno internal review shall be conducted; and\n(b) any appeal against the initial decision shall be made to the\nOmbudsman.\u201d.\n12.\nRepeal and substitution of regulation 24 - duty to keep register of\napplications\n12. The principal Regulations are amended by repealing regulation 24 and substituting\nthe following regulation \u2014\n\n\u201cDuty to keep register of applications\n24. (1) The information manager shall, in the monitoring and tracking\ncomputer system used by Government, keep a register of applications\nin electronic form.\n(2) The register of applications referred to in paragraph (1) shall\ninclude \u2014\n\nRegulation 14\nFreedom of Information (General) (Amendment) Regulations, 2020\n\nPage 10\nSL 152 of 2020\n\n(a)\nan application number;\n(b) the name of the applicant;\n(c)\nthe date of the application;\n(d) a summary of the applicant\u2019s request;\n(e)\nthe decision made in relation to the applicant\u2019s request,\nincluding the specific section or sections of the Act relied upon\nwhere the request was not granted in full;\n(f)\nthe date the response was sent to the applicant;\n(g) whether an internal review was requested by the applicant and\nthe outcome of that review; and\n(h) whether an appeal was made to the Ombudsman by the\napplicant and the outcome of that appeal.\u201d.\n13.\nRepeal and substitution of regulation 25 - list of public authorities\n13. The principal Regulations are amended in regulation 25 by deleting the words\n\u201cpublish in the Gazette and publicise in such other manner as it may think fit,\u201d and\nsubstituting the words \u201ccause to be published in the Gazette, on the Government\u2019s\nwebsite or in such other manner and with such frequency as it may think fit\u201d.\n14.\nRepeal and substitution of Schedule 1 - particulars to be set out in the form\nof application for access\n14. The principal Regulations are amended by repealing Schedule 1 and substituting the\nfollowing Schedule \u2014\n\u201cSCHEDULE 1\n(regulation 2)\nScope of \u201cpersonal information\u201d\n1. The scope of \u201cpersonal information\u201d, as defined in regulation 2,\nincludes \u2014\n(a) the individual\u2019s name, home address and home telephone\nnumber;\n(b) the individual\u2019s race, national or ethnic origin, colour, and\nreligious or political beliefs or associations;\n(c) the individual\u2019s age, sex, marital status, family status and sexual\norientation;\n(d) an identifying number, symbol or other particular assigned to the\nindividual;\n\nFreedom of Information (General) (Amendment) Regulations, 2020\nRegulation 14\n\nSL 152 of 2020\nPage 11\n\n(e) the individual\u2019s fingerprints, other biometric information, bloodtype, genetic information and inheritable characteristics;\n(f) information about the individual\u2019s health and health care history,\nincluding information about a physical or mental disability;\n(g) information about the individual\u2019s educational background;\n(h) information about the individual\u2019s financial records;\n(i) information about the individual\u2019s employment history;\n(j) information about an individual gathered in the course of\nassessments related to the individual\u2019s skills, aptitudes and\ncapabilities, including psychometric testing conducted for\nemployment purposes;\n(k) information about the individual\u2019s criminal history, including\ncriminal records where a pardon has been given;\n(l) another person\u2019s expression of opinion about the individual; and\n(m) the individual\u2019s personal views or opinions, except if those\nviews or opinions are about someone else.\n2. The scope of \u201cpersonal information\u201d, as defined in regulation 2, does\nnot include \u2014\n(a) where the individual occupies or has occupied a position in a\npublic authority  \u2014\n(i)\nthe name and official contact details of the individual;\n(ii) information relating to the position, or its functions;\n(iii) the general terms upon, and subject to which, the\nindividual would occupy that position; or\n(iv) anything written or recorded in any form by the\nindividual, in the course of and for the purpose of, the\nperformance of the functions of the position; and\n(b) where the individual is or was providing a service for a public\nauthority under a contract for services \u2014\n(i)\nthe name of the individual;\n(ii) information relating to the service, or the terms of the\ncontract;\n(iii) anything written or recorded in any form by the\nindividual, in the course of and for the purposes of, the\nprovision of the service; or\n(iv) the views or opinions of the individual in relation to a\npublic authority, the staff of a public authority, the\n\nRegulation 15.\nFreedom of Information (General) (Amendment) Regulations, 2020\n\nPage 12\nSL 152 of 2020\n\nbusiness or the performance of the functions of a public\nauthority.\u201d.\n15.\nAmendment of Schedule 2 - form of letter of acknowledgement\n15. The principal Regulations are amended in Schedule 2, in the Schedule heading, by\ndeleting the words \u201cLETTER OF\u201d.\n16.\nRepeal of Schedule 4 - particulars to be set out in the form of application for\namendment or annotation of a personal record\n16. The principal Regulations are amended by repealing Schedule 4.\n\nMade in Cabinet the 24th day of November, 2020.\nKim Bullings\nClerk of the Cabinet\n\nThese Regulations were affirmed by the Parliament on the 16th day of December, 2020,\nby Government Motion No. 1 of  2020\/2021 in accordance with section 57 of the Freedom\nof Information Act (2020 Revision).\nZena Merren-Chin\nClerk of the Parliament","akn_extracted_at":"2026-06-22 15:41:33.355422+00","cms_id":"2020-0152","law_type":"amending","year":"2020","number":"152","title":"Freedom of Information (General) (Amendment) Regulations, 2020 (SL 152 of 2020)","status":"spent"},"provenance":{"files":[{"file_id":"6769","expr_id":"1983","kind":"akn_xml","filename":"2020-0152.akn.xml","source_url":null,"storage_path":"\/Users\/q\/kyleg-data\/working\/AMENDING\/2020\/2020-0152\/2020-0152.akn.xml","content_md5":"dd1324ee1fa292d1c5bd2bcb76462288","byte_size":"20120","http_last_modified":null,"fetched_at":"2026-06-22 15:41:33.603278+00"},{"file_id":"3965","expr_id":"1983","kind":"pristine_pdf","filename":"2020-0152.pdf","source_url":"\/cms\/images\/LEGISLATION\/AMENDING\/2020\/2020-0152\/2020-0152.pdf","storage_path":"\/Users\/q\/kyleg-data\/pristine\/AMENDING\/2020\/2020-0152\/2020-0152.pdf","content_md5":"63381d4cb662be714c64f2982a6ec198","byte_size":"763872","http_last_modified":null,"fetched_at":"2026-06-16 04:01:11.140498+00"},{"file_id":"3966","expr_id":"1983","kind":"working_pdf","filename":"2020-0152.pdf","source_url":"\/cms\/images\/LEGISLATION\/AMENDING\/2020\/2020-0152\/2020-0152.pdf","storage_path":"\/Users\/q\/kyleg-data\/working\/AMENDING\/2020\/2020-0152\/2020-0152.pdf","content_md5":"63381d4cb662be714c64f2982a6ec198","byte_size":"763872","http_last_modified":null,"fetched_at":"2026-06-16 04:01:11.140498+00"}],"paragraph_count":12,"latest_history":null},"quality":{"expr_id":"1983","doc_id":"1983","quality_state":"needs_review","quality_score":"84","needs_human_review":"t","deterministic_categories":"{duplicate_text,page_header_footer_noise}","llm_categories":"{}","repair_actions":"{collapse_duplicate_text,strip_page_furniture}","finding_severity_counts":"{\"low\": 1, \"medium\": 1}","finding_summary":"repeated line furniture detected: cayman islands x3; freedom of information act x3; 2020 revision x3; duplicate-line ratio is 11.96%","assessed_at":"2026-06-22 15:29:46.397617+00","updated_at":"2026-06-22 15:29:46.397617+00"}}